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Visitor Management

State-of-the-art software for safeguarding your school

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InVentry is the most trusted site access and visitor management system available, designed with and for educational clients. Their fully-equipped, MIS compatible touch screen system allows you to accurately monitor who is in your school at any one time, with all information securely encrypted to a central database.

If you need a visitor management system that speeds up the sign-in process, keeps all information secure, and leaves you feeling confident that your students are safe, InVentry is the solution for you.

With optional modules to allow the creation of staff ID badges with barcodes to speed up the sign-in and out process to a synchronised iPad/iPhone App for external registration in the event of a fire, InVentry can provide you with a comprehensive and cohesive approach to safeguarding your school.

The InVentry visitor entry system has paid dividends in terms of safeguarding, Ofsted inspectors loved it

St. John Fisher Catholic High School, Dewsbury.

Have a query about your system?

Once you’ve got InVentry, you’ll have access to their Support Portal and Live Chat if you have queries or problems.

Their Support Portal holds lots of articles and guides on each of the InVentry system features. They’ve also made it easy to search and navigate around the portal. While InVentry’s live chat is available Monday – Friday, 8:30 – 17:00 and enables you to chat to a support agent in real time.


Key features of InVentry

  • 20” Touch Screen Monitor – A robust, attractive touch-screen with an integrated webcam as well as customisable front screen & widgets.
  • Multiple Entry Points – For sites with more than one staff entrance point, These systems will synchronise with your central database.
  • DBS & Safeguarding Module – Serves as your single central record of DBS checks for staff and visitors. Manage when checks are due to expire and need to be completed.
  • Languages – Automated translation to any world language and custom questions are automatically translated without user interaction.
  • Visitor Pass System – Multiple badge options for visitors, including thermal and colour passes.
  • Swipe Options – Fully customisable ID badges for staff. Swipe technology available includes; Paxton, MiFare, HID, UPC, barcode and QR code.
  • Email Staff Notification – Notifies staff when a visitor has arrived by email and/or SMS text message.
  • Events Management – Ability to pre-book visitors into school events, such as parents’ evening or meetings. You can even create customisied email invites with the invitation builder.
  • Facial Recognition – The facial recognition feature recognises visitors that have previously been on site to speed up the sign in process.
  • Full Installation Service – InVentry certified technicians will install the system and configure the software to suit your needs. Staff will also be given a complete training session.
  • Multi Academy Trust Functionality – Allows Trust employees to travel across multiple sites using the same ID. Trust-wide reporting allows the generation of personnel reports across multiple sites.

InVentry Anywhere

InVentry Anywhere is available on all mobile devices. With InVentry Anywhere, members of staff can remotely sign into your establishment directly from their device, eliminating the need for them to use the Reception Console or Barcode Scanner.

The InVentry Anywhere functionality also includes the Fire App, which allows you to instantly produce a roll call of everyone on-site, including staff, visitors and students.


MIS Integration

The SIMS Integration Module ensures seamless integration between your InVentry System and MIS database. Any changes that are made in your MIS database will be reflected within InVentry, meaning you only need to make the changes in one system.

  • When using the InVentry Student Module, the InVentry system will integrate with your MIS Attendance Module
  • For any students arriving late; InVentry will record the reason, time, and minutes late, before writing the data into your attendance module
  • Saves valuable time normally spent updating your attendance from the ‘late list’
  • Any additions to Staff or Students will be automatically imported to InVentry


InVentry Videos

Paxton
Solution

Visitor Management
and Calendar Invites

InVentry
Anywhere

InVentry Personnel
Records

InVentry Writing
Late Marks


InVentry Brochures

Image cover for InVentry Brochure for Audit and Compliance in Education

InVentry Audit & Compliance delivers fast and cost effective solutions for tracking assets in your school.

Image cover for InVentry Brochure for Primary Schools

This InVentry overview will highlight the system’s key features, designed to keep your Infants & Juniors safe.

Image cover for InVentry Brochure for Secondary Schools

Take a look at the features of InVentry and the ways they’ve been specifically designed to benefit your High School.


Paxton Access Control

Paxton’s access control allows your students and staff to move about the building freely with peace of mind that the site is secure. Keep restricted areas like offices and staff rooms locked to only those personnel with the designated access rights. With over 30 years of experience dedicated to designing market-leading security solutions for a range of buildings, with Paxton you can be assured of your school’s security.

Integrate InVentry with Paxton Net 2 to improve and simplify your sign in process. Use P50 door access readers to secure the door, increase staff entrance points and reduce unnecessary travel time. Remove the admin burden of Paxton database management by auto synchronisation; disabling Paxton access when a user is removed from InVentry/Active directory.

Read more about the Paxton integration within this Loreto College case study.


Further reading…

Data Management in Large-Scale Education Providers

Quickly Know Who Is In Your Classroom With a Class Attendance Management System

Improving Data Compliance with Data Management Systems For Schools

Speak to the team today

Speak to the team today

Our Account Managers are here to help. If you know what the problem is, and need someone to help you find the solution, we can offer guidance and advice.

Get in Touch

Related case studies

Read some of the challenges we've helped our customers overcome

Photo of Bury Grammar School

Bury Grammar School, North West

Solutions provided:

Productivity Tools

After providing support for Bury Grammar since 2017 and working with them on other projects, they approached us to create a multi-building sign-in solution with them that would help them control the security of their 25 acre site.

Download the case study

What our customers say

Some of the nice words our customers say about their experience

Fortunately, I got through to Wiktor who had it sorted in a jiffy, and promptly went on to sort out the firewalls at all of our schools in readiness for when they can access.

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Rose A Multi Academy Trust in Wigan

As a high school Network Manager, working with Virtue has been a huge support which I’ve highly valued.

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Lee Network Manager at a High School in Preston

I wanted to mention I met someone who works for virtue today called Dave. He has been so helpful and solved a few issues for me very quickly

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Carol Teacher at a Primary School in Bradford

Thanks so much Mike, I can’t tell you how grateful I am for all of your hard work today! This has been a long-standing issue for me and I’m just so relieved it’s all sorted.

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Martin Computer Co-ord at a Primary School in Skelmersdale

Wiktor was on it straight away and communicated with her every step until he found the files needed

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Rose Financial Director at a Multi Academy Trust in Wigan

Magda in ICT is always being helpful with Staff and Student ICT troubles. Magda is always Happy to Help!

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Jessica From a Secondary School in Cumbria

Ben and Ed have been very helpful and have sorted out any issues we may have had in a very timely manner.

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Khadija The Bursar at a Primary School Preston

Very swift response from David! He is worth his weight in gold!!

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Fiona Head Teacher at a Primary School in Ulverston

Peter Jones was very skilled in resolving this firewall issue and is always patient.

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Andrew Network Manager at a College in Skelmersdale

Conor is always fast to respond and always works to see an issue through, checking on completion too. Thanks Conor!

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Chris Head Teacher at a Primary School in Bradford

Due to good purchasing, specking of the right kit for us and your technicians skill in installing it correctly – should unexpected power failures occur, we were able to restore normal service in under 2 hours. What you guys do does make a hell of a difference in a school like ours – so please let the team know – keep it up!!

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Robert Network Manager at a Grammar School in Cheshire

I am pleased with the implementation of our new internet lines and how Sam and the team at Virtue handled the project.

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Steve Strategic ICT Manager at a High School in Birkenhead

Dragos is a credit to Virtue Technologies and resolved my issue with speed and professionalism.

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Matthew Network Manager at a College in Staffordshire

Myles was a great help, we had Veeam support involved as well in the background and fixed the issue with Myles thinking ahead.

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Alex Network Manager at a College in Cheshire

Outstanding on all accounts. Friendly and approachable team and issue resolved quickly and efficiently. Thanks!

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James Teacher at a High School in Cumbria

Very quick response and completed actions to meet my needs.

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Janine Headteacher at a Primary School in Cumbria

Faultless Service – Brilliant People at Virtue. A big thanks from me to all those involved.

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Jez Implementation Manager at a College in Burnley

The switch issue is now sorted thanks to Mike’s diligent approach and skill. He provided a first class service.

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Simon Network Manager at a Secondary School in Stockport

A breath of fresh air, always very polite and positive, no job too small. Always on it and goes above and beyond every time! Absolutely love Gulfareen!

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Francesca Teacher at a Primary School in Bradford

It was great having Mike onsite on Friday, he was very thorough and also a really pleasant chap to get along with.

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Neal Network Manager at Secondary School in Cheshire

As always, with the help of Virtue’s skilled engineers, the issue was tracked down and resolved.
Great work, fantastic Team work, well done.

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Paul Network Manager at High School in Wigan

A huge ‘Thank You’ to the IT Technicians Team. There have been many challenges and they have done a fantastic job of keeping things going. We thank the Technicians for all their hard work.

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Peter Headteacher at a College in Blackburn

I wanted to say thanks to Paul for all the work that he did in terms of the report. I honestly don’t know what would have happened without his input! It is very much appreciated. Many thanks again.

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Maura Business Manager at a High School in Cheshire

Excellent support from Myles. Above and beyond what I was hoping. Investigated the issues, and implemented the solution and then took time to explain and show me what had been implemented.

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Andrew Network Manager at a Secondary School in Dewsbury

I want to let you know that the IT Team you have is great. They have all been really supportive of any request for assistance and nothing is ever too much trouble for them to help with. Thanks

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Anna Wallace Assistant Head at Appleton Academy

Very happy with Joshua, he’s always very attentive and thorough in his work.

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Paula Hoque IT Co-ordinator at Crowcroft Park Primary School

Thank you. I can’t praise Ryan enough, he did everything he could to sort it. Thank you for accommodating the schedule change. Also, thanks to Mike for his value input last week. Two great engineers who do your company proud.
Thanks x

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Geraldine Pollock at Bowerham Primary School

The quality of the quotes and the process Virtue have for order confirmations (along with the speed at which they are generated) was significantly better than all the other businesses we dealt with. Virtue made it really easy for us.

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Lee Timoroksa Network Manager at Carr Hill High School

I just want to let you know that lots of my staff are speaking really positively about the support they’ve received from Virtue.

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Sophie McCabe Executive Headteacher at Arlecdon Primary School and Thornhill Primary School

When spoken to Dragos regarding support related calls he has been helpful, reassuring and been as helpful as possible on every occasion.

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Jeanine Allen Business Manager at Lowton CofE High School

Patricia is a great asset to Team Virtue. Her quick responses to any question posed are what customers need and, if she’s not able to answer, she always put us at ease by forwarding our query elsewhere. Requests for quotes are quick and detailed, and it’s great to know there’s a friendly voice/email at the other end if ever we need it.

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Paul Sharpe Network Manager at St. Peter's High School

Virtue Technologies actually understand what goes on in schools, it’s not all about a computer on a desk, it’s about the experience for the students. I think we share that with Virtue.

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John Robinson Operations Director, Rowan Learning Trust

Virtue Technologies’ Engineers have always been meticulous in planning, totally professional and helpful.

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David Armsby Network Manager, St. Edward's College

Professional and polite communications. Dealt with issues swiftly and expertly. Very pleased with the service.

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Relph Higson Headteacher, Holmeswood Methodist School

Very efficient and able, which brings confidence that work is being completed well.

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Debbie Houston Business Manager, St Richard's Catholic Primary School